Operations Manager
Reports To: Deputy DirectoryStart Date: April 2008
SUMMARY
Come join an organization that is passionate about promoting the leadership skills of youth and staff!
OASES is one of the largest nonprofit after school providers in Oakland, serving over 400 low-income youth annually. OASES recruits and trains 400 U.C. Berkeley students--the largest volunteer force in any Oakland Unified School District after school program. OASES engages youth by combining academic, enrichment, and recreational programming, community-building and leadership activities, opportunities to build bonds with caring adult role models and a safe environment in which youth learn and thrive.
The Operations Manager is responsible for overseeing multiple administrative operations systems including facility, information technology, office equipment, safety procedures, new employee orientation and human resources administration.
RESPONSIBILITIES & DUTIES
- Manage and implement all office functions including but not limited to: file maintenance, supply orders, interfacing with vendors and negotiating contracts, equipment maintenance, and high level troubleshooting.
- Manage facility related operations and maintenance including but not limited to: general upkeep, organization-wide clean-up; maintenance, and troubleshooting of OASES Center.
- Coordinate meeting schedules and logistics (facilities, food) for Staff and Board Meetings.
- Oversee Telecommunications Services & Systems, IT/Computer Systems, Custodial & Recycling Services, Security Systems, Duplication Services, Postage and Supplies.
- Provide clerical and general office support as needed by Administrative Staff including Executive Director.
- Prepare materials and organizing logistics for board of directors meetings and other meetings/events.
- Assist Deputy Director in Human Resources including benefit analysis, changes and renewals; coordinate new employee orientation and on-boarding.
DESIRED SKILLS AND ABILITIES
- Bachelor's Degree desired but not required.
- Minimum of 2-3 years administrative/office management experience required.
- Strong proficiency with Microsoft Excel, Word, Outlook.
- Strong ability to multi-task, handling numerous tasks across multiple functions each day, prioritizing effectively, and managing time well to accomplish all key tasks and deadlines;
- Experienced with using system functions such as importing and exporting of data, mail merges, and email groups.
- Well organized, responsible, and detail-oriented.
- Ability to work independently, as well as ability to work effectively on a team.
- Strong verbal and written communication.
- Desire to work in a supportive team environment.
- Ability to take initiative as well as direction.
COMPENSATION
Competitive salary commensurate with experience; full-time position. Benefits include medical, dental, and vision coverage; 403(B) retirement plan, public transportation plan (e.g., Commuter Checks), vacation, sick leave, and family/personal leave
HOW TO APPLY
Submit cover letter and resume to Jenny Lam, Deputy Director, at jenny@oases.org or by fax (510) 891-9418. Visit www.oases.org for more information.